Team+Meetings

=UC Second Life Project Team Meetings=

**November 12, 2010**

**Chair:** Fleep **Attendees:** Ryon, Ringo, Alex09, Bartleby, Axel, Merry


 * 1. Ohio Learning Network**

**Central State University** - meeting no show; we don't know why

** Resources on the OLN Island ** - We plan to port our Bookstore vendors to OLN island next week. We're nearly ready!

- Last Tuesday at 2 pm: Open Sim Initiative meeting. - Fleep lead attendees through steps to install OpenSim to create private sandboxes on their own local sims. - See http://www.slidshare.net/fleep513/oln-2010-novemberopensimstep0opernsimfullinstructions. - We now have six schools (besides us) behind the OLN OpenSim initiative!
 * Monthly OLN SL Meetup **


 * 2. UC Second Life Project (General) **

**Second Life Beta Viewer 2.3** - Ryon reported random name changes, even in group chat. - Ringo and Merry reported black home panels. - Axel, Ringo, and Fleep reported crashes - We'll be using 2.1.1 until bugs are addressed! - Rescheduling Mesh Demo to next week (so we can continue with Bookstore)

**Remember to tweet...** See http://ucsltraining.wikispaces.com/Using+Twitter.

**3. Project Updates**

**POCCENT** - See http://ucslteam.wikispaces.com/poccent+simulations. - Everyone please READ the SIMULATIONS and consider how we can render these complex dramas in SL. (Discussion next team meeting) - Alex expects to have the scripted board completed by next Monday. - Fleep has sent suggestions to POCCENT for their web site. (It's slow to load. Ideas?)
 * -** Clients pleased with Ryon's prim animation demo

- Alex is finishing the 1st floor. - Only one empty vendor remains on the 2nd floor. - 3rd & 4th floors remain in progress... - Ryon has 4 categories/6 types of vehicles - Ringo's working on HUDs - Fleep said she intends to continue using the single vendor method where possible. - Fleep said there's a HUD store in Chilbo (but the HUDs don't have nice boxes like we've done for the Bookstore) - Axel has made some animations.
 * Bookstore**

**November 5, 2010**

**Chair:** Fleep **Attendees:** Bartleby, Ryon, Ringo, Alex09, Axel, Merry


 * 1. Ohio Learning Network**

- Ryon & Fleep met with "Joanna" & "Jones" (SL names) from Central State about developing their plot at OLN Central. [Sue Zeeb (RL)/"Sue Beeswax?" (SL) is in charge.] - Fleep has provided them with a link to our training manual. They will be modeling their facility after a RL building.
 * Central State University**

- Next week Fleep plans to port our Bookstore vendors to OLN island, so we need to finish getting content on all floors. - Special thanks to Ryon for extra production (rugs, etc.)
 * Resources on the OLN Island **

- Next Tuesday at 2 pm: Open Sim Initiative meeting.
 * Monthly OLN SL Meetups **

- Bowling Green State University has expressed an interested in collaborating on the Ohio OS Grid project. - Don Rainwater is working on getting us the server and support we need to run a UC test grid Open Sim installation.
 * Ohio OSGrid Initiative **


 * 2. UC Second Life Project (General) **

- Chris was guest lecturer for for Nancy Jennings' Mass Comm. & Technology Class (T & H this week): 40 students used SL for the first time. Ryon, Brad, and Joel provided support for the class. Day 1: They got accounts and went to the Bookstore to customize their avatars; Day 2: They had a scavenger hunt. [The 2 hours they had in world did not give them enough time to learn much about the interface.] - The class was a success with most students able to participate in the scavenger hunt. - Key take away from the experience for us is to ensure that our instructional signage about using objects in Second Life be as clear as possible since many students were unable to find the notecards included with objects to get instructions.
 * Communications & Technology Class - 10A_14COMM429**

- Everyone on the team should start using the new beta viewer 2.3 available for download at [] - Unless there are show-stopper bugs, it's good for us to get used to new features before we have to support them - Linden Lab will be changing the way usernames are displayed in Second Life. See http://wiki.secondlife.com/wiki/Display_Names for more info.
 * Second Life Beta Viewer 2.3**

- Blender Tutorial Workshop Next Friday at 2. Blender info. will be added to Chapter 5 - Learning to Build, in our training guide.
 * Mesh in Second Life **
 * -** Brad has created a tutorial document to learn how to use Blender software, used to create mesh objects that eventually we'll be able to import into Second Life.

- Fleep reminded everyone to have group chat open when he or she is working and to tweet every day.
 * Group Communications**


 * 3. Project Updates**

- Axel is boxing 3rd floor products, now, and Ryon has produced inventory for 4. - Remember that every time you install a new version of the viewer, you need to reset the upload permissions, as follows: INV Sideboard > + button > UPLOAD > Set Upload Permissions > COPY MOD TRANS - We need inventory for four more vendors on the 2nd floor of the Bookstore. Fleep suggests another line of lamps, for example.
 * UC Bookstore**

- No news from POCCENT regarding scripted board text, we're waiting for info from POCCENT to proceed. - Ryon has made a park setting for interactive animated scenes. He demonstrated how the animation scenes will rez - and animate.
 * POCCENT**

**October 29, 2010**


 * Chair:** Fleep
 * Attendees:** Ryon, Bartleby, Axel, Merry

- Central State has selected two student employees to develop a 10 x 24 plot at OLN Central. Fleep may offer our (limited, unpaid) assistance. - Joel will be our point person on OLN Central matters. - The next OLN meeting is 11/9/10.


 * ACTION ITEMS:** Fleep will create an OLN page & Ryon will create an OLN page on the wiki & document the process for creating a script library.

Fleep continues to do testing on Open Sim.

When we've finished with the Bookstore (by mid-November), we'll be exploring Open Sim. We need to know what version we believe it would be best to use and what our hardware and system requirements will be. We should know these things before the OARnet meeting in January. Collaboration... Ryon will be running our Open Sim server, and will gather info.

We will be developing an Ohio institution grid.

We need to identify collaborators in Ohio, in the US, around the world.

POCCENT - - - > Phase One is done! Alex is implementing changes to the programmed interactive board as the client provides the text.

The next RFP (Request For Proposals) will be issued in mid-November.

We expect researchers to start using the site we have developed over the last year. The client will create accounts for their users. We may have modifications to make based on feedback and input.

In the next phase, we will be developing five (5) simulations on the other half of the island. For example, imagine a park scene with bystanders. Someone collapses. An EMT arrives and questions bystanders, and uses his or her toolkit. The second time the scene runs, the EMT will have better diagnostic tools & be able to provide better care because of the POCCENT-funded provisions/technology.

[Axel joined us at 1:20 pm.]

If we could make sculpted prim avatars that can use our SL textures, hair, clothing, and so forth, it would save us a lot of time.

We do not know when mesh beta will be ready... The viewer is ready, but regions aren't.

Fleep has reserved 1/3 of the POCCENT island prims for the 2nd half of the island. We must be prim efficient. We will use auto rezzers.... But the limit of 1000 prims per scene is a bit tight.

We visited the Bookstore.

We need to offer AOs (i.e., Animation Overrides) at one vendor, radar HUDs (i.e., Heads-Up-Displays) at one vendor...


 * ACTION ITEMS:** SEND GADGETS & TOOLS TO JOSH FOR BOXING. PLEASE SEND ITEMS IN FOLDERS. Josh will add categories to the Bookstore wiki.

Brad said he has the first draft of the Blender tutorial done and will be ready to present it next week. We will add a link from the training guide.

We plan to meet in person next week to see a Blender demo.

We enjoyed a Puppeteer demo in the Sandlot. (Thanks, Ryon.)


 * October 22, 2010**


 * Chair:** Fleep
 * Attendees:** Alex09, Ringo, Bartleby, Ryon, Merry

The new headphones have arrived! (Yay!)

We may be using Open Sim on OARnet. See www.oar.net for more info. about the Ohio Academic Research Network. We will have our first meeting with OARnet in January, so we need to finish our work in the Bookstore over the next two weeks.

Fleep proposed that everyone exchange cell phone numbers. [Ryon's cell is 513-939-5333. Merry has no cell phone, but her home phone number is 937-382-4188.]

Fleep reminded us that budget cuts are imminent. Everyone needs to be conscientious about reporting time, and providing accounting per project every day.

Alex09 has fixed the links in the POCCENT board and is finishing up placing copyright notices.

Bartleby and Ringo have produced much merchandise, as has Fleep. We visited the Bookstore and discussed packaging. Fleep asked everyone who is developing merchandise to let her know the categories of items for which we need vendor groups, please.

We expect to have the first floor finished early next week, followed closely by the second and the fourth. [Josh is working on the third floor.] Ryon has already boxed up the fourth floor textures, scripts, and building aids.

As soon as the Bookstore is done we can focus on learning OpenSim.

We visited the OLN Script Library, where Ryon is developing a repository of useful scripts with examples of what they do. We may reproduce the library at virtual UC, eventually.

Bartleby is working on a Blender (Mesh) user guide to help us get started with the application. (BTW, OpenSim has a mesh beta, too.)

**October 15, 2010**

**Chair:** Chris **Attendees:** Alex, Joel, Ryon, Bradley, Merry

We will be getting software so we can run Windows on our Macs.

OLN is also interested in investigating OpenSim, particularly as a development platform. Ohio has 50 SIMs state-wide.

Central State & Antioch want presences in OLN island and need support developing web pages.

January: Seminar Program, TEACH U We will have an elluminate demo

OARnet

Mesh Beta

See blogs.secondlife.com

Bradley and Joel have made a lot of clothes for the Bookstore.

Merry is helping get items in the vendor and continuing to work on the User Guide.

Alex reported that he is working in the scripted monitor board and adding copyright notices to all POCCENT boards

Ryon is working on Building Aids - including prefab magaprims; seeking SALT HUD at Marketplace; partial system generator; Open Source Texture Organizer

Linden Lab bought XStreet

later we may add scultpies to Bookstore offerings

We need camera controllers and posing stands.

We may want to use the Blender - see http://www.blender.org - application for modeling and animation.


 * October 12, 2010**

Ryon (Ryon Bloobury) Joel (Ringo Moonstone) Mary Jane (Merry Alchemi)
 * Chair**: Chris (Fleep Tuque)
 * Attendees:**

Linden Labs' announcement that it intends to discontinue offering educational institutions a fifty percent discount has made OpenSIM more attractive. From her home, Chris is now running an OpenSIM server for the virtual town of Chilbo, and she plans to discuss with Don Rainwater the use of a server to run OpenSIM, here at UC. We will probably only maintain our two campus islands, and let the Galapagos Islands go. (It is only funded through the end of the year.)

There are advantages to using OpenSIM regarding the ability to create very large prims and the ability to export objects you buy or create.

"SL is a closed box."

To get a viewer and create accounts, see:

http://imprudenceviewer.org/ http://www.osgrid.org/elgg/index.php http://reactiongrid.com/


 * October 8, 2010**

Brad (Bartleby Zeritonga) Alex (Alex09 Danitz) Joel (Ringo Moonstone) Ryon (Ryon Bloobury) Josh (Axel Gedenspire)
 * Chaired by:** Chris (Fleep Tuque)
 * In attendance:**


 * 1. Bookstore**

Pay attention to naming scheme. i.e. (//UC Bookstore - Shoes - Clogs - Red Leather//) as a basic tag for that item. Notecard, item and box should be named the same.
 * UC Bookstore - category - name - color**

Vendor Machines are in place. Team needs to go over each category to fill in the gaps. For furniture, watch the prim count, less is more i.e. 16 prims for a bed is "ridiculous". For improvement try sculpted prims. 6 variations of each furniture type is ideal to fill the vendor.

__Don't forget to update bookstore wiki when working in the bookstore.__

- Josh Needs money to upload pictures, has made progress with boxing the clothes


 * 2. POCCENT**

- Alex is Nearly finished with the auditorium which houses the User-Interface for the POCCENT web-site, short of the Textures for the buttons. - Alex was given some instruction on how the final product should look


 * 3. Bike Tour**

- Ryon gave brief overview of the bike tour and the latest updates. - Joel was given the task of creating a new sign for the Tour to make it more informative. - The tour will have audio overlap if there is a group. Speed needs to be adjusted


 * 4. OLN**

Despite the LL price changes ONL will continue the project as previously decided. Team may be tasked with helping with Central State University with their new project.


 * 5. Handling Griefing**

Be aware that the Sandbox is public domain for all, clean up is done periodically If there is any confusion try calling Chris's cell phone If there is an aggressive griefing taking place and Chris cannot be contacted, file an abuse report (Top of screen => Help => Repot Abuse). (Remember once clicked it will take a snapshot for LL records.) Remember also to copy and paste that into the griefing incidents on the wiki before submitting.


 * October 1, 2010**

Brad (Bartleby Zeritonga) Alex (Alex09 Danitz) Joel (Ringo Moonstone) Ryon (Ryon Bloobury)
 * Chaired by:** Chris (Fleep Tuque)
 * In attendance:**

- The first UCSLLC Mtg of the academic year is next Friday, 10/8 at 2PM EST. Fleep will make a blog post and send a notice, all project staff who are working at that time are required to attend these meetings. For those who have not attended before, they are like an Open House where we invite faculty, students, and staff to ask us questions, and sometimes we demo tools or give building lessons. Plan to attend next week if you're working. The UCSLLC meetings are marked on the team calendar.
 * 1. UC Second Life Learning Community Meetings**

- Fleep forwarded the university holiday schedule and added the dates UC is closed to the team calendar. As we approach the holiday season, be sure to email Fleep as soon as you know your plans if you need time off and once approved be sure to add it to the team schedule. Bradley asked about working more hours during breaks, and Fleep said there is plenty of work to be done, as long as it is during an official quarter break, domestic students can work up to 40 hours - but no more than that since overtime will not be approved.
 * 2. University holiday schedule**


 * 3. Project Updates**

- Ryon has completed a revision of the narrative as well as made the bike tour run more smoothly. The script and text is archived at http://ucslteam.wikispaces.com/Scripts+Archive. Fleep will be working on revising the text since no commas are permitted in the narrative (the script parses them as separators).
 * Bike Tour:**

- Brad has created eight different male hair styles. - Joel has created ten hair styles. - Both have been assigned to make 10 colors for each hair style then box them. - Ryon is nearly finished boxing all of the non-human avatars. - Chris has completed five womens hair sets and is finishing women's avatars and shoes. - Alex is working on the eyes. - Chris edited the naming scheme on the Bookstore page since these items will be given to customers.
 * Bookstore:**

The modified naming scheme is UC Bookstore - Category - Gender (if applicable) - Style - Color.

When finished, each box and corresponding folder should be sent to the UCSLLC Tomorrow avatar.

- Chris will make a board design prototype for Alex to use.
 * POCCENT:**

- OLN has undergone some restructuring and they have retained UC's services managing their Second Life island for another year. We are still discussing what is needed with more to come soon. We took a tour of the OLN island to see what is there currently. - May have to duplicate kiosks from the EduHub in the future since we don't have full perms versions. - Chris wants to schedule a meeting with OLN and several member schools to survey current needs. - OLN will probably want a website similar to ours with a space for blog-style updates.
 * 4. OLN**

**Chair:** Fleep **Attendees:** Alex09, Ringo, Bartelby, Axel, Merry
 * September 24, 2010 **

- Skype meeting - UCSL Bookstore Fleep shared with us the packaging for our Bookstore merchandise... Ringo and Bartleby reported 10 new avatars each plus clothing. Items are nearly ready to send to the UCSLLC account. Remember to prepare a notecard for each package. First list contents. Then explain use.

**Agenda September 17, 2010**

1. IP Notice from Linden Lab 2. Twitter & Skype 3. Hardware/Software/Access for new employees Linden Script books and mice have arrived. 5. Other? Questions?
 * Training Materials - Mary Jane
 * New Employee Training - Joel/Ryon
 * POCCENT - Alex/Fleep
 * Bookstore - Josh/Fleep

**Minutes** **Chair: Fleep** **Attendees:** Joel Gross (aka Ringo Moonstone) Alex Davis (aka Alex09 Danitz) Bradley Cruse (aka Bartleby Zeritonga) Ryon Steele (aka Ryon Bloobury) Mary Jane Clark (aka Merry Alchemi)

**1. IP Notice from Linden Lab**

Long received a DMCA complaint about an object (a skin) that he had acquired at a freebie site that the distributor did not have the right to distribute. This is a prime example of WHY we like to create our own avatars, clothing, furniture, and other objects. We must be certain we have the right to objects we use or distribute. There must be no question of [|__provenance__], or whether or not something is included in creative commons or GPL. Don't use any freebies unless they are specifically licensed for reuse.

From the [|__"provenance" entry on Wikipedia__] :

**Provenance**, from the French //provenir//, "to come from", means the [|__origin__], or the [|__source__] of something, or the history of the ownership or location of an object.[|__[1__] [[[|__http://en.wikipedia.org/wiki/Provenance#cite_note-0__] |]]] The term was originally mostly used for [|__works of art__] , but is now used in similar senses in a wide range of fields, including science and computing. Typical uses may cover any [|__artifact__] found in [|__archaeology__], any object in [|__paleontology__] , certain documents (such as <span style="background-attachment: initial; background-clip: initial; background-color: initial; background-origin: initial; background-position: 100% 50%; background-repeat: no-repeat no-repeat; color: #0007f1; cursor: pointer; padding-right: 10px;">[|__manuscripts__] ), or copies of printed books. In most fields, the primary purpose of provenance is to confirm or gather evidence as to the time, place, and -- when appropriate -- the person responsible for the creation, production, or discovery of the object. This will typically be accomplished by tracing the whole history of the object up to the present. Comparative techniques, expert opinions, and the results of various kinds of scientific tests may also be used to these ends, but establishing provenance is essentially a matter of documentation.

Everyone should have reviewed the following links sent in Linden Lab's email:

Linden Lab Intellectual Property Policy: __<span style="background-attachment: initial; background-clip: initial; background-color: initial; background-origin: initial; background-position: 100% 50%; background-repeat: no-repeat no-repeat; cursor: pointer; padding-right: 10px;">[] __ FAQs on the IP Policy: __<span style="background-attachment: initial; background-clip: initial; background-color: initial; background-origin: initial; background-position: 100% 50%; background-repeat: no-repeat no-repeat; cursor: pointer; padding-right: 10px;">[] __ Tips to protect yourself: __<span style="background-attachment: initial; background-clip: initial; background-color: initial; background-origin: initial; background-position: 100% 50%; background-repeat: no-repeat no-repeat; cursor: pointer; padding-right: 10px;">[] __

**2. Twitter & Skype** Fleep has finished writing the __Twitter__ & __Skype__ sections of the Training Manual. Everyone needs to read these right away, please, and get started following tweets from Linden Lab, one another, and the various individuals Fleep has specified so we have a stream of information about Second Life, the metaverse, and OpenSim. Use the guide to set up your profile!

Fleep follows tweets with a Twitter HUD in SL, but says she believes something newer might be available. (Let's be on the lookout for new Twitter HUDs!) Update: Twitter's new authentication scheme has broken most of the tools previously used to send and receive tweets in Second Life. Until an alternative is found, use the web interface at twitter.com.

Plan to meet in Skype next week. (We plan to use Skype as a backup for SL voice.)

**3. Hardware/Software/Access for new employees**

Linden Script books and mice have arrived. Still need headsets.

**4. Project Updates**

**Training Manual:** Merry has made progress on Chapter 3 and plans to have a draft completed over the next week (and work on Chapter 4).

**Bookstore:** Remember to create shirts on multiple layers (e.g., design garment as an undershirt, a shirt, and a jacket) Be sure to check the alpha layers on clothing you're creating (e.g., in Photoshop) Bradley has created 10 avatars and designed some original clothing for the bookstore. Joel reports that he has created 12 avatars for the bookstore. Most are initially dressed in freebies, but Joel is already working on creating original clothing for them.

Fleep reminds everyone that we must be relentless in checking our permissions on objects and making sure they are set properly... Items we want to "sell" through the bookstore must be packaged with 1.) an appropriate name 2.) a notecard (packing list by layer, basic instructions for use, a landmark) 3.) a photo for the box. Please name your avatars. If you need any assistance word-smithing, feel free to ask MJ for help.

**Training:** Ryon has completed all of the training available in the sandbox and is ready for more! Fleep says she is arranging some script training for Ryon - and other team members.

**POCCENT:** Alex reports that the POCCENT orientation area is redone. (Staffing note: Vishnu is continuing, but Stephen will be leaving. BJ will be hiring someone else to work with us.) Alex will meet with Josh about the special board with multiple functions for POCCENT.

**OLN:** OLN redevelopment on the horizon!

**5. Announcements/Other**

We may want to develop a couple of non-human avatars. For inspiration (and fun), visit Grendel.

We will be redesigning our virtual office to give visitors more information about who we are and what we do. (Please pack up any unnecessary items.)

We will have a presentation at the OHECC (Ohio Higher Education Computing Council) Conference in February 2011!

Next week we will learn more about working with Mesh and the COLLADA format (in applications such as Maya or Blender) - Mesh is a 3D object with it's own programmable language (whereas sculpties are objects where data from a 3D Shape is imbedded in a JPG)

ACTION ITEM: EVERYONE SET UP TWITTER ACCOUNTS & TWEET, PLEASE

**Agenda September 10, 2010**

1. Welcome new team member (Jeffrey) Ryon Steel (SL: Ryon Bloobury) 2. UCit Staff Meeting 3. Key Card Access to Zimmer 4. Hardware/Software final check 5. Customer Support Tracking Spreadsheet - <span style="background-attachment: initial; background-clip: initial; background-color: initial; background-origin: initial; background-position: 100% 50%; background-repeat: no-repeat no-repeat; cursor: pointer; padding-right: 10px;">[|__https://spreadsheets.google.com/ccc?key=tTxOQWkvfM-gStmuh3o_eCQ&hl=en#gid=0__] 6. Project Updates * Training Materials - Mary Jane * New Employee Training - Joel/Ryon * POCCENT - Alex/Fleep * Bookstore - Josh/Fleep 7. Other? Questions?

**Chair: Fleep** **Attendees: Ryon, Ringo, Alex09, Merry**

<span style="font-size: 1.033em; font-weight: normal; margin: 0px; padding-bottom: 0px; padding-left: 0px; padding-right: 0px; padding-top: 5px;">Welcome Ryon! Everyone (in attendance) has accepted one another's friendship, now.

At the UCIT meeting yesterday, Acting VP Michael Lieberman - who has an office in 406 with us - mentioned the SL project as a cutting edge technology which (we hope) will bring the organization a steady revenue stream. The projects are available. Staff must be well trained and highly professional.

Deb Brandenburg (FTRC, across the hall) will be providing us with detailed info. about the Key Card Access to Zimmer.

Learning, Communications, and other processes for the UCSL team are still in development. We use diverse tools and will be adding more. As part of next week's agenda, we will be learning about FLKR.

Since SL in-world voice is sometimes less than perfect, we will be using Skype. Fleep is adding information to the Training Guide.

Fleep has developed a spreadsheet for us to use to track consulting. Later we may be able to share in Bb's trouble ticket process.

The Training Guide is still in development. Fleep and Merry are adding information. Others are welcome to participate.

Remember that items for distribution through our in-world Bookstore must be fully "permissioned" and low prim. Items will have to be placed in a box for vending. The box must be appropriately labelled and named. Prepare a proper notecard and pack the texture, too.

Ryon has experienced our orientation area and reports that only the fountain exercise for chat was confusing to him. He notes the ON command only works in upper case. Fleep asks that the rest of the team provide links to freebie sites to our new team mates.

Ringo is working on scripted objects and HUDs to distribute through our Bookstore. Scripting books on order will be available to everyone on the team.

Ryon is building avatars.

See uclsteam.wikispaces.com/Bookstore.

Alex09 reported that he has replaced all the POCCENT tutorial signs in the welcome area.

Fleep will meet with Alex09 (scripting), then Ryon immediately following the meeting.

Next week we will be learning about Twitter (and FLKR, mentioned previously).

Take care when making clothing not to violate copyrights. We cannot use UC's sports logos, either. We can use UC logos to some extent, but use must be generally within branding guidelines and very tasteful.

Follow-Up Items: * Fleep still working on process/links/documentation for using Twitter * Fleep will create a new GROUP just for our UCSL team

**Agenda September 3, 2010**

1. All UCit meeting (Staff) September 9th @ 7:30AM 2. Welcome new team members Bradley Cruse (SL: Bartleby Zeritonga) and Joel Gross (SL: Ringo Moonstone), Jefrey Steele starting next week. 3. Work Schedules Updates for Fall Quarter 4. Hardware/Software check 5. Office Policy reminders 6. Project Updates * Training Materials - Mary Jane * POCCENT - Alex * Bookstore - Josh/Fleep * Ohio Learning Network - Fleep 7. Other? Questions?

<span style="font-size: 1.1em; margin: 0px; padding-bottom: 0px; padding-left: 0px; padding-right: 0px; padding-top: 5px;">Minutes
**Chair: Fleep** **Attendees: Bartelby, Ringo, Alex09, Merry**

Submit to Fleep by next Tuesday (9/7) any requests for hardware or software we would like to have before the start of classes (9/22).

Office Policies include locking your workstation when you are going to step away from it, greeting anyone who comes into the area, locking the door at 4 pm.

While at work, monitor e-mail and maintain an SL presence.

Remember to track project work and make an entry every day. Keep up with your L$ expenditures as they occur.

Visit the secondlife.com website for diverse information.

Fleep will provide a link to UC's Social Media Policy and a list of tweets for the team to follow.

Merry will move the training information from the New Employees area to ucsltraining.wikispaces.com.

<Josh not in attendance to update us on Bookstore development. Fleep is investigating new vendors.>

Bartleby & Ringo will be developing more selections for male avatars.

Acting VP for UCIT, Michael Lieberman, has negotiated a new agreement with one of our clients, the Ohio Learning Network (OLN). Everyone should visit OLN.ORG. We anticipate further development of the OLN SL presence and a blog.

Alex09 reported that he's finishing the Funding Building for POCCENT. Fleep has updated graphics for Alex09 for the POCCENT Tutorial area and will meet with him about scripting. Grant Proposals are now due. We'll have new users soon. Bartelby & Ringo will walk through and offer review.

Student employees may work a maximum of 40 hours in the summer (and during quarter breaks) and a max. of 30 hours during fall, winter, and spring quarters. Detailed information is available on the HR web pages at <span style="background-attachment: initial; background-clip: initial; background-color: initial; background-origin: initial; background-position: 100% 50%; background-repeat: no-repeat no-repeat; color: #0007f1; cursor: pointer; padding-right: 10px;">[|__www.uc.edu/hr/__].

**Agenda June 4, 2010**
 * 1) <span style="margin-bottom: 0px; margin-left: 0px; margin-right: 0px; margin-top: 0.5em; padding-bottom: 0px; padding-left: 3em; padding-right: 0px; padding-top: 0px;">UCit Recognition Party - June 9th 2:30 in UHall 4th floor # Student Worker Positions # Summer Schedules & Vacations # Project Hours Spreadsheets Due June 11th # Project Updates ## Orientation Area ## POCCENT ## Mary Jane Photoshop Training

**Agenda May 21, 2010** zimmer Break In Security Procedures Summer Schedules & Vacations Project Updates # Orientation Area # POCCENT # Mary Jane's Training

**Agenda May 21, 2010** Project Updates # Orientation Area # POCCENT # Mary Jane's Training

**Agenda May 14, 2010** Project Updates # Orientation Area # POCCENT # Mary Jane's Training Abbreviated meeting due to the OLN Event at 2PM EST.

**Agenda - May 7, 2010**

Office Space # Summer hours for students # Personal vs Work accounts # XStreetSL purchases # Project Updates ## UC Second Life Website ## Counseling Center ## Orientation Area ## POCCENT ## Mary Jane's Training # Other?

**Agenda - April 23, 2010**

Student Interviews- two graphic design candidates interviewed so far # Summer hours for students # Reminder about permissions # Project Updates ## UC Second Life Website ## Counseling Center ## Orientation Area ## POCCENT ## Mary Jane's Training # Other?

**Agenda - April 16, 2010**

Student Interviews Next Week # Project Updates ## UC Second Life Website ## Counseling Center ## Orientation Area ## POCCENT ## Mary Jane's Training # Other?

**Agenda - March 19, 2010**

Office Remodel # Time Management # New Student Hires # SL Viewer 2.0 (beta) # Project Updates ## UC Second Life Website ## Counseling Center ## Orientation Area ## POCCENT ## Mary Jane's Training # Other?

**Agenda - March 19, 2010**

Office Remodel # Time Management # Future Work Schedules (Spring & Summer & Beyond) # SL Viewer 2.0 (beta) # Project Updates ## UC Second Life Website ## Counseling Center ## Orientation Area ## POCCENT ## Mary Jane's Training # Other?

**Agenda - March 12, 2010** Instead of having a regular meeting, we logged in with the new Second Life beta client and reviewed the new interface and possibilities. Will return to our regularly scheduled meeting format next week.

Skipped a couple meetings due to scheduling issues, illness, and preparing for NIH site visit.

**AGENDA** - Feb 12, 2010 **1. SL Viewer Change** See: <span style="background-attachment: initial; background-clip: initial; background-color: initial; background-origin: initial; background-position: 100% 50%; background-repeat: no-repeat no-repeat; color: #0007f1; cursor: pointer; padding-right: 10px;">[|__https://blogs.secondlife.com/community/technology/blog/2010/01/21/coming-soon-viewer-2-public-beta__] For now, Josh is continuing to work on the building/scripting of the Orientation area, but we're holding off on more signage until the new viewer beta comes out next week. **2. Prim Efficiency (and cleaning up objects)** If you haven't already done so, please clean up any objects and prims on University of Cincinnati and University of Cincinnati3 islands. Your office in the UC SL project office should be no more than 50 prims. We need to be as prim efficient as possible, we only have 10% of available prims left on the main campus. **3. Object Permissions & Object Backups** Fleep will be spot checking your projects and builds this week to ensure that you've properly named and permissioned your objects. Eventually, students will need to sell linked, named, full permissions objects to Fleep (after taking a back up of your work) to ensure project continuity. **4. Project Updates** **No updates** * Main Campus - Fleep Added temporary avatar and clothing options on the first floor for Dr. Jennings class. **Poseball is complete and office has been minimally decorated.** * Orientation - Axel and Fleep See above, holding off on signage until beta release of Viewer 2.0 comes out. * **POCCENT - Long, Fleep, Alex** **Long is continuing to work on stations 3 and 4** Fleep finalized the sign boards to be used throughout the project and gave copies to everyone **Fleep packed up the ER and got it loaded into the HoloRezzer, will do the Ambulance scene by the Monday meeting** Alex will take over from Merry in the surgery suite while Merry completes some building training/workshops **NIH site visit is on March 3rd, we need everything in optimum showing condition prior to the presentation**
 * <span style="margin-bottom: 0px; margin-left: 0px; margin-right: 0px; margin-top: 0.5em; padding-bottom: 0px; padding-left: 3em; padding-right: 0px; padding-top: 0px;">**Website/Team Wiki - Fleep**
 * <span style="margin-bottom: 0px; margin-left: 0px; margin-right: 0px; margin-top: 0.5em; padding-bottom: 0px; padding-left: 3em; padding-right: 0px; padding-top: 0px;">**Counseling Center - Alex and Fleep**

****

UC Second Life Project Team MeetingFebruary 5, 2010 AGENDA 1. Prim Efficiency (and cleaning up objects) 2. Object Permissions & Object Backups 3. Ohio Educational Technology Conference 2010 **4. UC SL Project Website** 5. Project Updates
 * <span style="margin-bottom: 0px; margin-left: 0px; margin-right: 0px; margin-top: 0.5em; padding-bottom: 0px; padding-left: 3em; padding-right: 0px; padding-top: 0px;">**Website/Team Wiki**
 * <span style="margin-bottom: 0px; margin-left: 0px; margin-right: 0px; margin-top: 0.5em; padding-bottom: 0px; padding-left: 3em; padding-right: 0px; padding-top: 0px;">**Main Campus - Fleep**
 * <span style="margin-bottom: 0px; margin-left: 0px; margin-right: 0px; margin-top: 0.5em; padding-bottom: 0px; padding-left: 3em; padding-right: 0px; padding-top: 0px;">**Counseling Center - Alex and Fleep**
 * <span style="margin-bottom: 0px; margin-left: 0px; margin-right: 0px; margin-top: 0.5em; padding-bottom: 0px; padding-left: 3em; padding-right: 0px; padding-top: 0px;">**Orientation - Axel and Fleep**
 * <span style="margin-bottom: 0px; margin-left: 0px; margin-right: 0px; margin-top: 0.5em; padding-bottom: 0px; padding-left: 3em; padding-right: 0px; padding-top: 0px;">**POCCENT - Long, Merry, Fleep**

**Follow Ups**

**** **UC Second Life Project Team Meeting** **January 22, 2009** **AGENDA** **1. Project Planning & Meeting Target Dates** **2. Object Permissions & Object Backups** *** File sharing on UCFS** 3. Ohio Educational Technology Conference 2010 - Feb 1-3 __<span style="background-attachment: initial; background-clip: initial; background-color: initial; background-origin: initial; background-position: 100% 50%; background-repeat: no-repeat no-repeat; cursor: pointer; padding-right: 10px;">[|**http://www.etech.ohio.gov/conference/**] __ 4. Project Updates
 * <span style="margin-bottom: 0px; margin-left: 0px; margin-right: 0px; margin-top: 0.5em; padding-bottom: 0px; padding-left: 3em; padding-right: 0px; padding-top: 0px;">Main campus * Counseling Center * Orientation to SL * POCCENT

**UC Second Life Project Team Meeting** **January 15, 2010** **In Attendance:** Fleep, Merry, Alex, Axel, Long **1. Project Planning & Meeting Target Dates** As a whole, the team is failing to meet target deadlines on time. Fleep wants to work on this issue to ensure that we are communicating accurate information to our customers, and to improve our own internal work flow. Possible issues to address: - Are we staying on task or is there a lot of goofing off time? - When we estimate how long a task will take, are we including some padding in the estimate to give ourselves time to make mistakes? - Do we have the right hardware and software for the job? Could other tools increase our productivity? - Are we doing a good job of communicating when we need help or get stuck? - Are we consulting with Fleep if we think the project work is taking much longer than we expected? We looked at the project planning process being used by the POCCENT project and Fleep wants to try something similar for our team. **Follow up Items:** Fleep will create a similar project spreadsheet for the UCSL Team Office for us to begin using next week. Merry will talk to Paul/Frank/Sujata to find out if we can test one of the digital drawing pads to see if that might be useful on the project, and will report back at the next meeting. **2. Object Permissions & Object Backups** Object permissions in Second Life are certainly a pain to work with, but it is _imperative_ that we use proper object naming and permissions on everything we build. There should be NO objects named "Object" in any of our builds. Fleep suggested using the "Source Prim" method for ensuring that your builds are named and set with the proper permissions. - Be sure that you have the right group tag active BEFORE you begin to build anything - Create a prim of each shape on the ground near your build site - Name the source prims with the starting tag for your project. For example "UCSL_orientation_" or "POCCENT_funding_station2_" - Set the permissions to full permissions on the source prims - Check to make sure the source prims are set to the right group Then, as you build, do not rez new prims, but use the source prims to make copies. This way EVERYTHING you create from that source prim copy will be properly named and have the right permissions set. **Follow Up Items:** (All) Check build sites for improperly named or incorrect permissions and fix them! Due by next week's meeting time. **3. Scheduling Student Performance Reviews** **Follow Up Items:** Fleep will email the students to schedule a time to meet with them in person to receive their quarterly performance reviews by the end of January. **4. Project Updates** Follow Up Items: **(All) Review the content on the public website before next week's meeting.** **(All) Subscribe to the website via email or RSS if not already subscribed by Tuesday 1/19** **(All) Post a test meeting on the team calendar to make sure we know how to do that (through your Gmail account) before the end of the day.** **(All) Review the content on the team wiki before next week's meeting.** <span style="font: normal normal normal 17px/normal Arial;"> * Main Campus - Fleep Added furnishings to the classrooms in Wulf Hall on floors 2, 3, and 4 **Added new PowerPoint slideshow screens and chalkboards to all classrooms on campus** Added Help buttons in all classrooms on campus **Follow Up Items:** Fleep will send copies of the PPT boards and projectors to the team by the end of the day. Team should learn how to use both tools so they can provide technical support to faculty/students before next week's meeting. <span style="font: normal normal normal 17px/normal Arial;"> * Orientation - Axel and Fleep Axel and Fleep worked feverishly to get a first draft of the Basic Orientation on the steamboat completed in time for the first class to use SL this quarter **The signage and notecards are still being reviewed and the boat is not finished, but it is in a mostly usable condition. Axel will be working to fine tune and correct any mistakes or errors.** Fleep and Axel need to meet to discuss the plans for the Advanced Orientation in the Town Square area to make sure we're all on the same page before we spend any more time building. **Follow Up Items:** Alex, Long, and Merry will go through the basic orientation with a critical eye and email feedback to the team before next week's meeting. Follow Up Items: **Long will mark key deadlines/dates from the POCCENT planning schedule onto the UCSL Team Calendar.**
 * <span style="margin-bottom: 0px; margin-left: 0px; margin-right: 0px; margin-top: 0.5em; padding-bottom: 0px; padding-left: 3em; padding-right: 0px; padding-top: 0px;">**Website/Team Wiki** Everyone on the team should be familiar with all of the content on our public website. **Everyone on the team should be subscribed to our public website updates via email or RSS** We should post our time off work, meetings, or other dates of importance on the team calendar **Fleep has added some information on the team wiki**
 * <span style="margin-bottom: 0px; margin-left: 0px; margin-right: 0px; margin-top: 0.5em; padding-bottom: 0px; padding-left: 3em; padding-right: 0px; padding-top: 0px;">**Counseling Center - Alex and Fleep** **Fleep built out the Counseling Center office by modifying an existing structure** Meeting tentatively scheduled for January 25th at 3PM in Zimmer to review the structure and discuss what content they want developed inside **Alex continues to work on the animations. Based on his experience creating animations, he has committed to completing them by 2/5/10.**
 * <span style="margin-bottom: 0px; margin-left: 0px; margin-right: 0px; margin-top: 0.5em; padding-bottom: 0px; padding-left: 3em; padding-right: 0px; padding-top: 0px;">**POCCENT - Long, Merry, Fleep** **Fleep completed the build out/first draft of the POCCENT office building, and will present it to the POCCENT team next week.** Fleep set up the POCCENT project planning spreadsheet on the roof of the POCCENT office building, and we have begun to use that to plan our project work and set target deadlines for accomplishing our tasks. **Fleep began the physical lay out of the SL Orientation area on the POCCENT island** Merry will work on the surgery suite for Station 2 as time permits, but is currently focusing on creating surgical scrubs (clothing) for the pre-created avatars the POCCENT project will use for grant applicants who don't want to create a Second Life account. **Long is focusing on Stations 3 and 4 of the funding building and demoed the racing scripts he developed for the competitive benchmarking area.**

**** January 8, 2010 - Team Meeting in Second Life Attending: Chris, Long, Josh **Since half the team was missing today we skipped the standard meeting format and focused on the Orientation area on the steamboat. We did have a few project updates that will require changing some priorities.** 1. Orientation Area **- Since classes will be starting in Second Life in the next couple weeks, we want to be sure that at least the most crucial orientation information is ready for them. Josh will focus on completing the steamboat in the next week or so and leave the town square area till later. We also discussed changing some of the content on the steamboat to accelerate learning about the most core skills students need before they head off to class:** <span style="font: normal normal normal 17px/normal Arial;"> * Area 1 - Navigation: **Josh will add a bouncing arrow and add some text somewhere that says "Click Here!" to teach users to click on the rotating information signs. Chris likes the green arrow graphic used on the sign boards, and will think of some filler information to use to replace the pictures and graphics. We would need to get permissions to use others' images or at the very least attribute it to the source and we probably don't have time to do that before we need the orientation area to be finished.** <span style="font: normal normal normal 17px/normal Arial;"> * Area 2 - Flying: **Josh will move the map signboards to the Town Hall building and move the information about how to fly into the second area of the boat. The task can be to have the user fly up to see the captain's wheel, and since that room is pretty contained, we can be fairly confident users won't fly off and get lost.** <span style="font: normal normal normal 17px/normal Arial;"> * Area 3 - Camera Control: **The purpose of this room is to teach users that their camera view is separate from their avatar's position. Need to add some directional/signage info so folks know which signs to read first (and whatever convention we use should be consistent throughout the entire orientation area). Need to add a sign about the "View > Camera Controls" before asking users to try to activate the fountain. Need to switch the signs near the periscope so the instructions to use the pose ball are viewed first. Then, the instructions to "Stand Up" can be visible in the view they see when they use the periscope.** <span style="font: normal normal normal 17px/normal Arial;"> * Area 4 - Communications: **We'll move the items currently in this area into the old "Post Office" building which will be changed to a library. This room will focus on the core communications skills - local chat, IM, group chat, and voice chat. These skills are essential for students to know before they attend a class in SL.** <span style="font: normal normal normal 17px/normal Arial;"> * Area 5 - Inventory: **We'll switch some things around on the bottom level of the boat and move the inventory section to area 5. The key things to communicate are how to receive things to inventory, where it goes, how to find stuff, and how to get it out of your inventory.** <span style="font: normal normal normal 17px/normal Arial;"> * Area 6 - Troubleshooting: **The last area on the steamboat will talk about how to improve performance of SL on slow machines, such as:** Checking to make sure your machine meets the minimum requirements **Make sure you have a compatible video card**

Edit > Preferences > Graphics > turn down draw distance or uncheck some other options to improve performance

We'll get back to working on the Town Square area once we have the "crash course" basics done on the steamboat.

**2. POC-CENT Project -** We learned this week that the POC-CENT team will be hosting NIH for the first site visit in **February** in addition to another site visit in **March.** This changes our timeline substantially and we need to add additional resources to the project to meet the new milestones. Chris will place an ad to hire more students next week, and will ask Mary Jane to start working on the POC-CENT project asap since that's become the top priority to prepare for the site visit in February. Long will continue to work on the programming, and Mary Jane can begin building out the surgery suite and urgent care center scenes for station 2.

**12/11/09 - Team Meeting in Second Life** **Attending: Chris, Josh, Alex, Mary** **Note Taker: Josh** **1. Problem with** <span style="background-attachment: initial; background-clip: initial; background-color: initial; background-origin: initial; background-position: 100% 50%; background-repeat: no-repeat no-repeat; color: #0007f1; cursor: pointer; padding-right: 10px;">__**secondlife@uc.edu**__ **email address -** Email switch has broken our email forwarding, but it should be back up and running soon.

**2. Holiday schedules -** Alex may have some scheduling conflicts, but Josh and Mary should be available throughout the break. Christmas and New Years Days will probably be busy for most workers.

**3. Office remodeling/moving for Merry -** New phone is needed (IT-12) for proper phone line function with call routing. Feedback from Mary and students may be useful during the terraforming process after remodeling.

**4. Students' Quarterly Performance Evaluations to be scheduled -** Chris would like to give us feedback on our progress and to help us address any areas that could use improvements. This should occur sometime before next quarter.

**5. Preparing for Object Backups in Second Life and File Backups on UCFileSpace -** The form for backup copy naming should be "UCSL_projectname_objectname_version#" for all projects and all permissions should be set to full for all linked objects and individual components of those. **6. Project Updates** **Main Campus:** Fleep Chris has been focusing her time on OneStop and course registration functionality in the building adjacent to the orientation space. **Merry:** Learning Second Life More or less completed office space and orientation to secondlife. Created notecard headers to choose from. Still tackling some challenges. The first header in the notecard Chris distributed was selected. **Orientation:** Axel and Merry Completed notecards and began on signs for orientation course. 2-3 weeks should be enough time to finish the majority of the signs. The orientation space should be completed before Jan. 4. Arrow should be changed to a more basic arrow or pointing graphic. The finish area should be turned into a park or something similar rather than containing extra games and also include teleports to more advanced areas. We scheduled a walk-through of the orientation area for next meeting time. **Counseling Center Animtions:** Alex09 Customer is anxious about completion date. Alex doesn't have a hard completion date for the project, but can work all day from now until school resumes. Josh also agreed to help after completion of the orientation area since he has some experience with the use of Poser. **POC-CENT:** Long is out of the office today, we met yesterday to discuss progress, have back up objects and textures from Dustin, project progressing behind schedule but doing the best we can with the given input from the POC-CENT team. Better feedback from recent meetings has been helpful on the project. Mary and Josh will probably help with this project upon completion of the orientation space and the meditation project. **7. Processing New Class Requests**

We did a walk-through of the OneStop and course registration center and talked about the associated spreadsheet. We are to take the quiz (Step 1 of the registration process) and send Chris our results.

**8. Processing New Faculty Office Reservations**

This item was tabled until next week because of time constraints and so that Chris could prepare the materials for more detailed discussion.

**11/20/09 - Team Meeting in Second Life** In attendance: Fleep, Merry, Long, Alex09 (Axel came at the end of the meeting) **UC SL Team Meetings11/20/09 - Team Meeting in Second Life**

**1. Welcome Mary Jane Clark (SL: Merry Alchemi)** - Please be sure that Mary Jane is on your friends list in Second Life and on your IM chat list in Gmail.

**2. Discuss UCSLTeam Wiki** - New pages and information on the wiki, please be sure to check New Employees section and the Style Guide page for templates and information about properly formatting documents created by/for the team

**3. Setting up Gmail to answer support emails**

Instructions to set up your gmail account to answer Second Life support emails is now on the wiki. After following the set up instructions, you should be able to send email as if it were coming from __<span style="background-attachment: initial; background-clip: initial; background-color: initial; background-origin: initial; background-position: 100% 50%; background-repeat: no-repeat no-repeat; cursor: pointer; padding-right: 10px;">secondlife@uc.edu __ so that replies from customers go to the team alias instead of your personal email address. If you need help setting this up, let Chris know.

**4. Time tracking and expense tracking spreadsheets**

- Please be diligent about updating your time tracking and expense tracking spreadsheets. We'll likely be doing the first billing cycle for our customers in January, so we need to know how much time you're spending on your projects to bill appropriately.

**5. Creating a repository for Object Backups**

- Chris is working on a procedure for the team to deposit objects into a back up repository. She hopes to have something ready for next week's meeting, so in the meantime, be sure your iventory is well organized and any objects, sounds, animations, textures, etc. you have created are properly named and have full permissions enabled.

**6. Project Updates**

**Counseling Center - Alex** - Stuck on the animation chain problem, how to get multiple animations to play in a row to create a 10 minute long animation of the meditation within the confines of the 30 second animation limit in Second Life. Chris - Follow up with Counseling Center and see the status of their plan **POCCENT - Long** - Deadline is supposed to be around the end of December, some concern about meeting that target as there's much more to be done.- The meat and potatoes of the project is the "Funding Building", we're currently working on the 2nd floor - Commercialization. It seems to be the most important piece that the POCCENT team wanted to focus on first. We're trying to flesh out the concepts they are trying to teach.- Station 1 is mostly done, the scripts are optimized and check for spelling errors. - Scheduled a non-standard meeting on Monday at 2PM with the POCCENT team to go over progress.- We haven't heard from Steven yet about the new notecard information, so Long used the original text. We need to flesh out the notecards to provde more context, Long thinks the explanation notecards at the end for station 1 need more work. I **NITIAL TRAINING - Mary** - Has been learning about the building, has had a few difficulties deleting objects and changing avatars but otherwise is learning a lot! :) **SL ORIENTATION - Josh (joined late)**  - Is currently working on the historical downtown area, will need help with notecards and instructional signs.

**7. Other? Announcements?** Chris - Check with OLN and make sure they change the liabilities permissions in the group setting to stop charging members for the parcel advertising fees. Fixed! Thanks Long! ~ Fleep

**9/17/09 - Team Meeting in Second Life** Attendance: Chris, Alex, Josh, Long - A project leader has been assigned to each project, project leaders should flesh out the page on this wiki for their project, including a basic description of the project, major goals/milestones, SLurls, relevant files, descriptions of what has been done, as well as a work log tracking time spent on the project:

* POC-CENT - Josh * Meditation Room - Alex * UC SL Orientation - Long

- Reviewed the current blocking/layout of the POC-CENT island. Alternative designs for the central landing space should be moved over to POC-CENT island to give their team options for design style. Josh will begin building mockups of the NIH buildings (glass/middle row and tall brick in top left of pictures) near the amphitheatre. - Reviewed poses/animations Alex has created for meditation room. Chris gave poseballs, scripts, and instructions to everyone to learn more about how animations can be embedded in objects. Alex will work on chaining together longer animations through a scripted object (poseball or furniture item like a mat or a pillow). - Discussed the orientation site, Long will begin building mock up of the space. We may move it to a platform in the air. - Discussion about proper versioning/naming/tagging of items for project builds, including taking back up copies into inventory at major milestone stages. Tags for current projects include: * ucpoccent_ * ucslorientation_ * ucmeditation_ - Chris is still working on getting the Adobe Creative Suite for Macs, will also investigate FRAPPS. Headset and 3D navigator for Josh are on order.